FACILITY/PROPERTY - COORDINATOR

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Description

We are looking for a Facility/Property admin based in Bahrain reporting into the property manager.

Key responsibilities

Facility related:

● Track daily Maintenance/FM operations
● Able to work on CAFM/Facilio facility management system
● Reviewing AMC & PPM contract filling & renewing
● Maintaining Annual Maintenance Trackers & other facility related trackers
● Maintaining G&A maintenance trackers such as petty cash, purchase orders, invoices...
● Day to day correspondence with all AMC providers & adhoc contractors.
● Coordinate with AMC providers to get yearly schedule of PPM services & updating to
kitchen managers.
● Preparing quarterly PPM schedules for each kitchen/store and coordinating them to the
kitchen managers.
● Consolidating all received quotations reviewed by team & sent for manager approval.
● Follow up to generate LPO within the ERP system & releasing the LPO to service
providers or adhoc contractors.
● Verifying the invoices against LPO for all the PPM services and generating goods
received notifications (GRN) within the ERP system.
● Follow up with accounts to release the suppliers/contractors payments.
● Establish & update the list of contractors/service providers with correct contact details.
● Keeping record of all quotations & LPO,s within the dedicate CAFM system
● Establish and maintain the list of kitchens and associated details
● Coordinate with LL/facility teams to get access permit for internal & external
maintenance teams
● Tracking & maintaining Bahrain asset database

Property related:

1. Collaborate with internal teams, external consultants, contractors, and suppliers to
ensure recording all communications MOMs throughout the projects.
2. Tracking lease execution process, design, and projects documentation, updating of
project documents.
3. Support the tendering process by documenting and filing tender documents, tender
submissions, and contractor evaluations.
4. Assist with procurement activities, obtaining quotes, issuing purchase orders, and
tracking deliveries.
5. Maintain project documentation, including contracts, drawings, specifications, and
correspondence, ensuring accuracy and completeness.
6. Support project reporting efforts by gathering and compiling project data
7. Assist in project budget management by tracking expenses, and data entry
8. Assist with coordination of site meetings, design coordination meetings, Participate in
site visits and inspections
9. Perform site inspections on behalf of the property manager when required or during his
absence
10. Maintain track for lease agreements, property insurance etc...
11. Record all utility bills in coordination with finance team (electricity, water, gas...)

Requirements:

1) Proven experience as a Property Admin or Coordinator, preferably in the built
environment or related construction industry.
2) Strong organizational skills with the ability to multitask and prioritize effectively in a fast-
paced environment.
3) Organized, Excel skills is a must
4) Excellent communication and interpersonal skills to collaborate with various
stakeholders and manage expectations.
5) Familiarity with admin related duties
6) Familiar with project management processes (scheduling, tracking, reporting),
specifically in the built environment or a related construction industry.
7) Solid understanding of construction and fitout project lifecycle, including design
development, procurement, and project delivery.
8) Problem-solving skills and the ability to adapt to changing project requirements and
priorities.
9) 2+ years relevant experience

Interested candidate please forward your cv to

Basic Details

Qualification :

Posted : 2 years ago

Job Type : Full-Time

Company : Bahrain Jobs

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