Vacancy For The Post Of A Stores Supervisor-in-charge For An Air-conditioing Company
Supervisor
Job Id :1000498199
Description
1) Sales Orders: Processing supply orders for counter sales, traders, and other customers.
2) Quotation Preparation: Creating quotations for spare parts based on requests received via email, phone, or direct inquiries.
3) Warehousing Orders: Handling system transactions for transferring materials and spare parts from RMS to the service warehouse using LN, and monitoring inventory levels.
4) Purchase Requests: Based on quotations received as per queries from market – Overseas & local - Preparing purchase requests and forwarding them to the Purchase Department upon Department Head approval, based on received supporting documents.
5) LPO Follow-up: Coordinating with customers for LPOs or advance payments related to the supply of materials for service consumption.
6) Gate Pass Issuance (Spare Parts): Issuing gate passes through the system for spare parts listed in service orders.
7) Refrigerant Gate Passes: Issuing refrigerant gate passes to service technicians and tracking cylinder serial numbers in the system.
8) Consumables Gate Passes: Issuing consumable items to customers and technicians (field and workshop) through the system.
9) Tool & Equipment Management: Issuing tools and equipment to field technicians and maintaining issuance records.
10) Gas Ordering & Distribution: Ordering oxygen, acetylene, and nitrogen; issuing to technicians and updating system records.
11) Tool Calibration: Coordinating calibration of tools and equipment and maintaining relevant records.
12) Material Follow-up: Monitoring and following up on materials pending receipt or release from RMS.
13) Buffer Spare Parts Management: Issuing buffer stock parts to field technicians and maintaining records in ERPLN and Excel.
14) Petty Cash Handling: Managing petty cash, preparing vouchers, and maintaining records in Excel. All Money Transactions with in the Company & on behalf of the Company, 100% safety & accountability Compliance.
15) Local Purchase Reporting: Maintaining reports of local cash purchases in the system.
16) Collection Reporting: Preparing and submitting daily reports of cash, cheque, and LPO collections to Accounts for invoicing.
17) Customer Support: Handling customer calls and inquiries related to spare parts.
18) Stationery Management: Ordering, issuing, and tracking manual service orders, workshop books, quotation books, and cash receipt books.
19) Tool & Equipment Procurement: Sourcing quotations, securing approvals, and procuring new tools, equipment, and instruments.
20) Warranty Processing (WPI): Preparing WPIs for warranty compressors and spare parts, and maintaining related files.
21) Spare Parts Analysis & Ordering : Generating spare parts consumption reports , analyzing trends , Field Failure analysis & consumptions , coordinating with the Service Engineer & GM for ordering parts over seas & locally with all approvals obtained.
22) Refrigerant Refill Coordination: Coordinating with RMS and maintenance teams for filling refrigerants in small refillable cylinders.
23) Expenditure Reporting: Provide reports on local purchases (equipment, stationery, consumables, and spare parts) to support budgeting.
24) Spare Parts Sales Budgeting: Assist in the preparation of the spare parts sales budget.
* Achieving the budget figures through sales over the counter & visit local markets & sell our parts to local parts sellers / dealers & providing required parts & consumable to internal & external teams..
25 ) Over & above any other responsibility given from time to time in regards to Spares parts stores , receiving , binning , stocking , accounting , arranging , segregation , accountability , stock taking twice a year , excess & shortage listings with justification.
Inter act with department heads & finance heads for adjustment of stocks & adjustments if any with approvals.
These are the JD’s subjected to but not limited hence can be amended as & when needed.
• There will be 2 assistants to help & organize & execute the duties & responsibilities as a team under spares & stores department.
13) Buffer Spare Parts Management: Issuing buffer stock parts to field technicians and maintaining records in ERPLN and Excel.
14) Petty Cash Handling: Managing petty cash, preparing vouchers, and maintaining records in Excel. All Money Transactions with in the Company & on behalf of the Company, 100% safety & accountability Compliance.
15) Local Purchase Reporting: Maintaining reports of local cash purchases in the system.
16) Collection Reporting: Preparing and submitting daily reports of cash, cheque, and LPO collections to Accounts for invoicing.
17) Customer Support: Handling customer calls and inquiries related to spare parts.
18) Stationery Management: Ordering, issuing, and tracking manual service orders, workshop books, quotation books, and cash receipt books.
19) Tool & Equipment Procurement: Sourcing quotations, securing approvals, and procuring new tools, equipment, and instruments.
20) Warranty Processing (WPI): Preparing WPIs for warranty compressors and spare parts, and maintaining related files.
21) Spare Parts Analysis & Ordering : Generating spare parts consumption reports , analyzing trends , Field Failure analysis & consumptions , coordinating with the Service Engineer & GM for ordering parts over seas & locally with all approvals obtained.
22) Refrigerant Refill Coordination: Coordinating with RMS and maintenance teams for filling refrigerants in small refillable cylinders.
23) Expenditure Reporting: Provide reports on local purchases (equipment, stationery, consumables, and spare parts) to support budgeting.
24) Spare Parts Sales Budgeting: Assist in the preparation of the spare parts sales budget.
* Achieving the budget figures through sales over the counter & visit local markets & sell our parts to local parts sellers / dealers & providing required parts & consumable to internal & external teams..
25 ) Over & above any other responsibility given from time to time in regards to Spares parts stores , receiving , binning , stocking , accounting , arranging , segregation , accountability , stock taking twice a year , excess & shortage listings with justification.
Inter act with department heads & finance heads for adjustment of stocks & adjustments if any with approvals.
These are the JD’s subjected to but not limited hence can be amended as & when needed.
• There will be 2 assistants to help & organize & execute the duties & responsibilities as a team under spares & stores department.
Please send your CV by email :
Location: Sitra Industrial area.