Admin - Construction

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Report

Description

Administrative Duties

Review, process, and release construction draw payments for residential and commercial developments, ensuring all supporting documentation aligns with approved policies, procedures, budgets, and scheduled timelines.
Liaise and coordinate with lending officers, clients, inspectors/appraisers, contractors, and title company representatives to ensure smooth handling of construction financing processes.
Administer hazard insurance claims by examining contract documentation and regulating draw disbursements in line with approved cost estimates until project completion.
Take part in evaluating budgets for new projects, collaborating with lending officers to address and clear pending conditions or financial concerns.
Maintain and update records of approved contractors while fostering productive and professional working relationships.
Track contractors and vendors subject to IRS reporting requirements to ensure timely and accurate preparation of 1099 documentation.
Conduct periodic audits of project and financial files to verify completeness, accuracy, and proper record maintenance.
Recommend and implement improvements to streamline administrative workflows and enhance operational efficiency.
Perform other administrative responsibilities as assigned by management.
Issue inquiries and requests for quotations or information to subcontractors, suppliers, and utility providers.
Ensure all project-related documentation and correspondence are accurately recorded, processed, and electronically archived.
Attend project meetings, prepare minutes, circulate action items, and follow up with clients and relevant stakeholders to ensure timely closure.
Compile and organize project handover documentation and manuals for submission to clients.
Log, monitor, and coordinate the rectification of snag lists and defects for newly completed properties.

Experience / Skill Set

Solid understanding of general office administration practices and fundamental accounting principles.
Advanced proficiency in computer applications, particularly Microsoft Office programs.
Two to three years of administrative experience, preferably within the construction or related sector.
Strong client service focus with clear and professional verbal and written communication skills.
Ability to work independently, conduct research, and resolve issues efficiently.
Demonstrated competence in professional telephone etiquette and email correspondence.
Excellent organizational and time management skills with the capacity to prioritize tasks and meet deadlines effectively.

Basic Details

Location : Region: Manama

Qualification :

Posted : 3 months ago

Job Type : Full-Time

Company : Bahrain Jobs

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