Procurement Administrator – Construction

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Description

Job Description

We are looking for an organized and detail-oriented Procurement Administrator to support procurement and purchasing activities for construction projects. The ideal candidate should have experience in construction procurement administration, supplier coordination, purchase orders, material deliveries, documentation, and procurement tracking.

Key Responsibilities & Requirements

• Solid understanding of the end-to-end procurement cycle, from receiving purchase requisitions and obtaining quotations to preparing purchase orders and tracking deliveries.

• Familiarity with sourcing construction materials, tools, equipment, consumables, and site requirements specific to building projects.

• Maintain and regularly update a database of approved suppliers, subcontractors, and vendors within the construction sector.

• Obtain supplier quotations, prepare price comparison sheets, evaluate commercial offers, and assist with negotiating delivery timelines, payment terms, discounts, and other commercial conditions.

• Coordinate with suppliers, site teams, engineers, and stores personnel to ensure materials are delivered on time and according to approved project specifications.

• Track shipping, local transportation, and delivery schedules to minimize delays and ensure continuous availability of materials at project sites.

• Prepare, verify, and process Purchase Orders (POs), delivery notes, invoices, material receipt reports, and other procurement documentation.

• Maintain accurate and organized procurement records, purchase registers, supplier files, and documentation for management and accounts review.

• Coordinate with the Accounts Department to reconcile supplier invoices, purchase orders, delivery notes, and goods receipt documentation.

• Support basic site inventory control, including monitoring minimum stock levels, material availability, material returns, and replacement of damaged or incorrect goods.

• Prepare and maintain vendor price comparison sheets, purchase registers, open-order reports, and delivery tracking logs.

• Use MS Excel formulas, spreadsheets, and basic tracking tables to monitor open purchase orders, procurement budgets, supplier turnaround times, and delivery status.

• Maintain and verify digital Goods Receipt Notes (GRNs), material inspection logs, and stock reconciliation records to ensure site deliveries match approved purchase orders and required quantities.

• Follow up with suppliers regarding pending quotations, purchase orders, delivery dates, back orders, and outstanding documentation.

• Coordinate closely with Procurement Managers, Project Managers, Quantity Surveyors, Engineers, Site Supervisors, Storekeepers, Accounts, and suppliers to ensure smooth procurement operations.

• Ensure procurement documentation is properly filed and readily available for audits, project records, cost control, and management reporting.

Candidate Requirements

• Diploma or Bachelor's Degree in Procurement, Supply Chain Management, Business Administration, Construction Management, or a related field is preferred.

• Proven experience as a Procurement Administrator, Purchasing Coordinator, Procurement Coordinator, or similar role, preferably within the construction industry.

• Good knowledge of construction materials, purchasing procedures, supplier coordination, and procurement documentation.

• Strong administrative and organizational skills with excellent attention to detail.

• Good working knowledge of MS Excel, Word, and procurement tracking systems.

• Ability to manage multiple purchase orders, suppliers, and delivery schedules simultaneously.

• Strong communication and negotiation skills.

• Bahrain construction experience is highly preferred.

• Immediate joiners preferred.

• Candidates must be currently available in Bahrain.

Send CV on Whatsapp: 2 - no calls

Basic Details

Location : Region: Manama

Qualification :

Posted : 2 months ago

Job Type : Full-Time

Company : Bahrain Jobs

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