Import & Export Documentation Executives

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Description

We Mast Shipping Agency are Ship / NVOCC Agents in the Kingdom of Bahrain and are looking to hire experienced import & export documentation and coordination executives.

Import & Export Documentation Executive Prequesites:

A good command over English with a good verbal accent & speed in drafting emails, letters and verbal command of the language.
Prior Ship/NVOCC Agency documentation & Coordination experience in Bahrain an added advantage.

Import Executive Daily Work Scope:
• Handling imports (FCL) of all lines under agency agreement. This Includes co-ordination with all line network agents.
• Filing discharge advice with feeder operators and Customs for manifest ref. code.
• Preparing Import Discharge List.
• Preparing and sending arrival notice to Consignee for Import Containers arriving in Bahrain.
• Issuing DO (imports - FCL)
• Collecting import detention
• Maintaining follow up with import consignee regarding container clearance and safe return as empty and Maintaining contacts with
Container depots for container inventory and status.
• Preparing import detention reports for all lines to aid accounts with monthly SOA
• Updating all container lines inventory referring to reports being received from Port Operators.
• Sending inventory reports for Principal Line’s and updating the Inventory in their software system.
• Preparing Container status report and circulating the same to concerned colleagues.

Export Documentation Executives Daily Work Scope:
• Handling Exports documentation, sending SRR (Special Rate Request) to Principal Lines / Sending Pre-alerts / TDR / Documents
• Sending line report: (daily/weekly/monthly as per requirements of Principal)
• Sending slot booking to all Vessel Operator agents for export
• Securing exports bookings
• Releasing Containers thru System and preparing gate-in Docs for Shipper’s and preparing packets consisting of such documents
and seals to hand over to Shipper or their messenger coming to our office without delays.
• Monitoring Container release for exports
• Updating Principal line software system with Container movements
• Generating BL’s as per SI received from Shipper’s.
• Preparing online and/or manual BL drafts for Shipper’s approval
• Preparing export e- invoices thru Software system and sending to Shipper’s.
• Collecting Payments from Shipper in exchange of BL and following up with Shippers for payments.
• Handling of Courier dispatches with all documents for overseas consignee as and when required.
• Coordinating with Shipper’s for upcoming Container requirements and preparing list for Principal to update and control the flow of
imports.
• Regular coordinating with Principal lines
• During movements updating the status of the FCL to Shipper and tentative arrival date at destination.
• Preparing monthly exports and Imports & Empty reposition data of each Principal line in system for monthly and yearly reference of
senior management and accounts.
• Coordinating with Yard Operators for releases, VOA for Load list updates till the last minute of Port gate closing.
• Ensuring any additional charges levied due to early gate-in or due to Shut-out / Late gate in etc. are conveyed vide email and phone
to Shipper’s
• Ensuring Containers released are on FIFO basis.

Candidates meeting the above prequisties, are advised to send their pdf format resume with passport size photo to
Candidates are to refrain sending CV's by any other means except by emails in the email address stated above.

Basic Details

Location : Region: Manama

Qualification :

Posted : 2 months ago

Job Type : Full-Time

Company : Bahrain Jobs

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