Office Assistant Job In Bahrain

Office Assistant

Job Id :1000504048

Description

An office assistant performs administrative and clerical tasks to ensure smooth office operations, including answering phones, managing correspondence and schedules, filing documents, ordering supplies, and providing support to staff. Key duties involve maintaining organized records, assisting with document preparation and data entry, coordinating meetings and travel, and handling visitor reception. They also often manage office cleanliness and upkeep, and may perform basic financial tasks like expense tracking.
Common Responsibilities and Duties
Administrative Support:
Answering Phones: Handle incoming calls, direct them to the appropriate person, and take messages professionally.
Managing Correspondence: Sort, distribute, and send mail, faxes, and emails, and assist with other forms of communication.
Scheduling: Coordinate and schedule appointments, meetings, and conference room bookings.
Document Management: File, scan, copy, and maintain physical and digital records and documents.
Office Operations:
Supply Management: Maintain an inventory of office supplies, place orders, and ensure they are stocked.
Visitor Reception: Greet and assist visitors, clients, and vendors as the first point of contact.
Office Upkeep: Help keep the office environment, including common areas, tidy and organized.
Clerical & Technical Tasks:
Data Entry: Input data into spreadsheets and databases.
Document Preparation: Assist in preparing reports, presentations, memos, and other documents.
Office Equipment: Ensure office equipment like printers and fax machines is operational.
Support for Staff:
Assisting Departments: Provide administrative support to other departments and staff as needed.
Project Support: Offer support with project coordination, tracking deadlines, and organizing files.
Research: Conduct basic research and compile data upon request.
Basic Finance:
Expense Tracking: Handle light bookkeeping tasks, such as tracking office expenses.
Invoicing: Assist in preparing invoices and financial statements.
Essential Skills for an Office Assistant
Organization and Multitasking: Ability to manage multiple tasks and deadlines effectively.
Communication: Strong verbal and written communication skills for professional interaction.
Technical Proficiency: Knowledge of common office software (e.g., Microsoft Office Suite) and office equipment.
Attention to Detail: Meticulousness in handling documents and data to avoid errors.


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Basic Details

Location : Region: Manama

Qualification :

Posted :

Job Type : Full-Time

Company : Bahrain Jobs

Contact Info

Mobile : Not-Mentioned

Alternate Mobile : Not-Mentioned

Email : ayeshastate2@gmail.com

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