Urgently Required: Executive Secretary

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Description

We are reputed organization looking for an experienced and professional Executive Secretary to directly assist our executive office. The ideal candidate will play a crucial role in supporting the day-to-day activities, ensuring seamless coordination, efficient time management, and professional communication.

Key Responsibilities
1. Executive Support:
- Act as the primary point of contact between the executive and internal/external stakeholders.
- Manage the calendar, schedule appointments, and coordinate meetings.
- Prepare and review documents, reports, and presentations.
- Draft correspondence, emails, and memos on behalf of the organization in a professional and timely manner.
2. Meeting & Event Management:
- Plan and coordinate high-level meetings, ensuring agendas, materials, and participants are prepared in advance.
- Record and distribute minutes of meetings, highlighting action points and deadlines.
- Organize events, conferences, and travel arrangements, including visas, flights, and accommodations.
3. Communication & Liaison:
- Handle all incoming and outgoing communications, ensuring accuracy and professionalism.
- Build and maintain strong relationships with clients, partners, and stakeholders
4. Administrative & Organizational Support:
- Maintain and organize confidential files, records, and correspondence.
- Monitor and prioritize tasks, ensuring the executive office meets deadlines and objectives.
- Track projects and initiatives assigned, providing status updates regularly.
- Handle sensitive and confidential information with the utmost discretion.
- Maintain and update office records, files, and databases.
5. Office Coordination:
- Assist with managing office supplies and ensuring the office runs smoothly.
- Work closely with other departments to ensure seamless coordination of activities.
- Ensure compliance with company policies, standards, and protocols
- Support the organization of office events, meetings, and workshops, Compliance and Confidentiality
6. Clerical Duties:
- Handle mail distribution and manage incoming/outgoing courier services.
- Operate office equipment such as printers, copiers, and scanners.

Requirements
• Education:
Bachelor’s degree in Business Administration, Office Management, or a related field is preferred.
• Experience:
Minimum of 5 years of experience as an Executive Secretary or in a similar senior administrative role.
• Languages:
Good command of English language and ability to undertake self-correspondence. Fluency of such language ( written and spoken) is mandatory.
Proficiency in professional communication and drafting in English.
• Technical Skills:
Must be computer literate with advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
Strong typing skills.
• Soft Skills:
Exceptional organizational and time-management skills.
High level of professionalism and confidentiality.
Strong interpersonal and problem-solving abilities.
Ability to handle pressure and work in a fast-paced environment.
Must be prepared to work flexible hours including evenings and weekends.
Capacity to work under pressure
A proactive and resourceful attitude with attention to detail.
Other duties as assigned by seniors
Non-smoker

Join us and become a part of a professional and friendly work environment!

We prefer someone living in Manama near Seef district.

Only qualified applicants staying/working in Bahrain are invited to submit their applications within 2 days via WhatsApp (NO CALLS PLEASE) or email at .

Basic Details

Location : Region: Manama

Qualification :

Posted : 1 year ago

Job Type : Full-Time

Company : Bahrain Jobs

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