Document Controller - Solar

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Description

Job Title: Document Controller (Solar Industry)
Job Location: Bahrain
Job Type: Full-time
Reports to: Division Manager
Position Overview:
We are seeking a highly motivated and detail-oriented Document Controller with experience in the solar industry to join our growing team. The ideal candidate will have 3-5 years of experience managing, organizing, and tracking project documentation in a fast-paced, renewable energy environment. As a Document Controller, you will ensure that all project documents, records, and reports are properly maintained, controlled, and compliant with industry standards.
Key Responsibilities:
1. Document Management:
o Maintain and organize all project documentation, including contracts, drawings, permits, technical specifications, and project-related communications.
o Ensure accurate filing and indexing of documents in both physical and digital formats.
o Track document revisions, approvals, and status updates throughout the project lifecycle.
2. Compliance & Quality Control:
o Ensure all documentation complies with company and industry standards, including local regulatory and safety requirements.
o Conduct regular audits to ensure that project documents are up-to-date and in accordance with the company’s Quality Management System (QMS).
o Coordinate with relevant departments to ensure that all required documentation is submitted and approved on time.
3. Coordination with Project Teams:
o Collaborate with project managers, engineers, and other team members to ensure seamless communication and document flow.
o Distribute and share relevant documents with stakeholders, both internal and external, as necessary.
o Assist with preparing and maintaining project reports, schedules, and technical drawings.
4. Document Control Software:
o Utilize document control software (e.g., Procore, Aconex, or SharePoint) for managing electronic documents, ensuring proper access control, version control, and audit trails.
o Ensure that all documents are stored securely and easily accessible to authorized users.
5. Project Documentation Support:
o Assist in the preparation and submission of bid documents, proposals, and change orders.
o Maintain project records for the entire lifecycle, from pre-construction through to completion and handover.
o Support project teams during the commissioning phase and ensure that all final documentation, including manuals and warranties, is submitted as required.
6. Training & Guidance:
o Provide training and guidance to junior staff or new team members on document control processes, software, and best practices.
o Promote a culture of compliance and document control awareness across the organization.

Key Requirements:
• Education: Bachelor's degree in Business Administration, Engineering, or a related field is preferred.
• Experience: Minimum of 3-5 years of experience in document control, preferably in the renewable energy or solar industry.
• Technical Knowledge: Familiarity with solar energy systems, project documentation, and industry-specific requirements.
• Software Proficiency: Proficient in document control software (e.g., Procore, Aconex, SharePoint, or similar) and MS Office Suite.
• Attention to Detail: Strong organizational skills and attention to detail with a focus on accuracy and compliance.
• Communication: Excellent written and verbal communication skills. Ability to coordinate effectively with team members and external stakeholders.
• Problem-Solving: Strong analytical and problem-solving skills to address any documentation or project-related issues efficiently.

Preferred Qualifications:
• Experience in solar project documentation and knowledge of renewable energy project phases.
• Certification in Document Control or Project Management (e.g., Certified Document Controller, PMP) is a plus.
• Familiarity with construction and engineering drawings and specifications

Basic Details

Location : Region: Manama

Qualification :

Posted : 1 year ago

Job Type : Full-Time

Company : Bahrain Jobs

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